Administrative & HR Coordinator (Receptionist Duties)

About the role

Apt Resources is recruiting a well-organized, professional and detail-oriented Administrative & HR Coordinator for a company in Dubai. The role covers front desk operations, administrative support and day-to-day human resources assistance. It is a full-time position.

Key responsibilities

• Receptionist duties: welcome and assist visitors, clients and business partners; answer calls, respond to inquiries and direct them to the right departments; manage emails, correspondence and deliveries; keep the reception area tidy; schedule appointments and meetings and arrange visitor visits.
• Office administration: handle daily clerical tasks, maintain and organise company files and records, prepare letters, reports and memos, monitor office supplies and coordinate purchasing, and coordinate with internal departments and external suppliers.
• HR coordination: assist with recruitment (job postings, CV screening, interview scheduling), maintain and update employee records, help with onboarding and offboarding, track attendance and leave, prepare employment letters and HR forms, and assist with visa applications and renewals.
• Support HR in implementing company policies and procedures, and handle confidential employee information with discretion.

Required profile

• Bachelor's degree in Business Administration, Human Resources or a related field preferred.
• Previous experience in reception, office administration and HR coordination.
• Good knowledge of HR functions, recruitment and employee documentation.
• Excellent verbal and written English, strong organisational and time-management skills, and a professional appearance.
• Ability to work independently and coordinate with different departments; reliability, responsibility and confidentiality are essential.
• Previous UAE work experience is an advantage.

Required skills

• Good knowledge of MS Office, especially Word, Excel and Outlook.
• Front desk operations and general office administration.

Benefits are stated as being according to market standards.