Executive Assistant / Global HR Assistant

About the role

USBacchus, a female-founded creative agency offering PR, production and social media services to luxury lifestyle brands, is looking for an Executive Assistant / HR Assistant in Dubai (GCC, hybrid working). You will support the Co-Founder & Co-Chief Executive Officer and the Global HR Manager across a wide range of functions, collaborating with the global offices in the US and UK.

Key responsibilities

• Personal assistant duties: manage the Co-Founder's personal administration, including scheduling medical appointments, coordinating her children's schedule, handling personal errands and organising travel arrangements and bookings
• Manage the Co-Founder's expenses and provide receipts to the finance team
• Diary and communication management: maintain the diary, act as a main point of contact for client and team liaison, schedule meetings and calls on Zoom, Microsoft Teams and Google Meet, and handle formal invitations and guest correspondence
• Office administration: oversee day-to-day office functions, procurement of supplies and equipment maintenance, facilities management including maintenance and safety assessments (FRA, PAT testing), and keep the office and storage areas tidy
• HR support: provide daily administrative support to the Global HR Manager, lead GCC & KSA visa applications (owning the AXS portal, which is essential knowledge), assist with global visas and right-to-work checks, support performance reviews, onboarding and offboarding, and manage the GCC/KSA recruitment inbox and interview scheduling

What we offer

• Salary of 6,000-8,000 AED per month depending on experience
• 25 days of annual leave plus agreed state holidays, with an extra day per year served capped at five
• Flight home after one year of employment, or an alternative flight budget
• Premium private medical insurance
• 10% commission on any fees introduced to the company
• Remote working for 10 days over the summer