Executive Assistant – Investment Management (UAE National)

About the role

The Department of Investment Management is seeking a dedicated Executive Assistant to provide comprehensive administrative support. This position is open exclusively to UAE nationals and involves coordinating daily operations, managing documentation, and ensuring smooth communication across teams.

Key responsibilities

• Coordinate activities across functions and liaise with other Team Assistants and Executive Assistants.
• Organize, file, and maintain both paper and digital correspondence for the department.
• Schedule appointments, prepare agendas, and arrange meeting logistics.
• Draft meeting minutes, follow up on action items, and circulate reports to stakeholders.
• Handle telephone calls, visitors, and direct inquiries to appropriate personnel.
• Arrange travel bookings, visa applications, and expense claims for department members.
• Prepare and format PowerPoint presentations for internal and external use.
• Assist with contract processing, invoice handling, and ERP-related tasks.
• Monitor attendance, manage vacation planning, and support ERP actions such as raising TCRFs.

Required profile

• Strong ability to build and maintain relationships with internal and external stakeholders.
• Professional command of both English and Arabic, written and spoken.
• High level of confidentiality and discretion.
• Excellent communication, interpersonal, and organizational skills.
• Good understanding of corporate policies, procedures, and work methods.

Required skills

• Proficiency with Microsoft PowerPoint for creating professional presentations.
• Experience using ERP systems for processing requests and invoices.