Executive Assistant – Office Support

About the role

The 8ba Group is seeking an Executive Assistant to provide comprehensive office support and manage executive operations in Dubai. The role involves handling document management, coordinating meetings, overseeing office supplies, and ensuring smooth daily administrative processes.

Key responsibilities

• Organise, catalogue and archive commercial records such as trade licences, compliance permits and corporate contracts.
• Standardise document templates and draft business correspondence, memos and operational forms.
• Filter, prioritise and respond to executive email correspondence and daily business inquiries.
• Oversee office maintenance, arrange corporate certificate renewals and manage utility bill payments.
• Procure office equipment, monitor pantry supplies and maintain administrative inventory logs.
• Schedule internal and external executive meetings, prepare agendas and set up conference rooms.

Required profile

• Diploma or equivalent qualification.
• Mid‑level experience in administrative or executive support.
• Fluent written and spoken English.
• High attention to detail and strong organisational capabilities.

Required skills

• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Advanced proficiency in Google Workspace (Docs, Sheets, Gmail).
• Hands‑on experience with office hardware such as printers, scanners and projectors.

What we offer

• Competitive salary starting from AED 3,000 per month.
• Full‑time permanent position in a dynamic office environment.