Executive Assistant to CEO – Confidential Private Office

About the role

A highly confidential Private Office in the UAE is seeking an experienced Executive Assistant to support senior leadership in the administration, coordination, documentation and follow-through of formal instructions, decisions, correspondence and governance matters. This is a high-trust position requiring exceptional discretion, sound judgement, administrative discipline and attention to detail. The successful candidate acts as a central coordination point for senior-level matters, ensuring instructions and decisions are accurately recorded, tracked through execution and formally closed.

Key responsibilities

• Coordinate and document formal instructions, decisions, correspondence and executive actions, monitoring outstanding actions, dependencies, deadlines and approvals
• Prepare agendas, meeting packs and briefing materials for Board, committee and senior meetings; take minutes and maintain registers of decisions, actions and approvals
• Follow up on agreed actions and maintain secure governance records
• Prepare formal correspondence, memoranda, decision papers and briefing materials, maintaining document classification, version control and confidentiality
• Coordinate with legal advisers where formal legal review is required
• Handle sensitive information with strict need-to-know principles, maintain secure records and escalate any confidentiality or security concerns immediately
• Translate leadership priorities into administrative actions and coordinate Executive Office support resources

Required profile

• Substantial experience in senior executive administration, Board support, governance or Executive Office coordination, preferably in a highly confidential, hierarchical environment
• Proven experience handling highly confidential and sensitive matters
• Bachelor's degree in Law or another relevant discipline strongly preferred; a legal background is advantageous but the role is not a legal advisory or practising lawyer role

Required skills

• Strong ability to prepare formal correspondence, minutes, decision records and governance documentation
• Excellent organisational and follow-through skills, and ability to coordinate multiple stakeholders and competing priorities
• Sound judgement on authority, hierarchy, escalation and protocol
• Fluency in written and spoken English and Arabic

Candidates apply by submitting an updated CV outlining their relevant Executive Office, Board, governance or senior administration experience; only shortlisted candidates will be contacted. Further details about the organisation and reporting structure are shared only with shortlisted candidates.