Executive Assistant to Managing Director

About the role

Our client is looking for a highly organized Executive Assistant to support the Managing Director. The role involves acting as the primary point of contact for internal and external stakeholders, managing complex calendars, and ensuring smooth daily operations in a fast‑paced corporate environment.

Key responsibilities

• Manage and maintain the Managing Director’s intensive daily calendar, schedule appointments, and prioritize urgent requests.
• Serve as gatekeeper and liaison between the Managing Director, department heads, and key external partners.
• Coordinate complex international and domestic travel itineraries, including flights, accommodation, visas, and detailed agendas.
• Prepare, edit, and proofread high‑level business correspondence, confidential reports, presentations, and meeting minutes.
• Organize and facilitate executive‑level board meetings and workshops, handling agendas, pre‑read materials, and logistics.
• Track departmental projects, deadlines, and action items on behalf of the Managing Director.
• Screen, prioritize, and route incoming communications, responding independently to routine inquiries.
• Handle sensitive corporate documents, employee files, and business data with utmost discretion.

Required profile

• Bachelor’s degree in Business Administration, Management or a related field.
• 2–3 years of proven experience as an Executive Assistant or in a similar senior‑level administrative role.
• Exceptional written and spoken English with strong communication abilities.
• Ability to maintain strict confidentiality and anticipate executive needs.

Required skills

• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational, time‑management and multitasking capabilities.