Executive Office Administrator

About the role

GBE Prime, which provides institutional liquidity solutions for Forex and CFDs, is hiring a full-time, on-site Executive Office Administrator in Dubai, United Arab Emirates. The role manages day-to-day executive office operations and supports senior leadership.

Key responsibilities

• Schedule meetings, maintain calendars, organize travel and accommodation, and prepare correspondence and internal documents.
• Coordinate office activities, handle incoming calls and inquiries, and greet and support visitors.
• Ensure office equipment and supplies are maintained.
• Support senior leadership with presentations, reports and meeting materials.
• Maintain organized records, files and confidential information.
• Collaborate with internal teams and external partners to keep communication and workflows smooth.

Required profile

• Strong administrative assistance skills, including calendar management, meeting coordination and document preparation.
• Office administration skills, including organizing office operations, managing supplies and maintaining records and filing systems.
• Effective written and verbal communication and customer service skills.
• Comfortable using and maintaining office equipment and common office software tools.
• Strong organizational skills, attention to detail, discretion with confidential information and ability to prioritize multiple tasks.
• Diploma or degree in Business Administration, Office Management or a related field preferred.
• Fluency in English is required; additional languages and familiarity with the UAE business environment are advantageous.
• Experience supporting executive or senior management in financial services or a corporate environment is beneficial.