Executive Secretary – Administrative Support

About the role

The Secretary will provide high‑level administrative and operational support to the office, ensuring smooth communication and efficient workflow for the line manager. This position demands strong business acumen, excellent organization, and the ability to thrive in a fast‑paced environment.

Key responsibilities

• Type, proofread, and dispatch all outgoing correspondence with meticulous attention to detail.
• Prioritize, review, and forward incoming mail to the line manager after careful consideration.
• Handle routine standardized correspondence and promptly inform the line manager of important matters.
• Coordinate and follow up with internal departments on behalf of the line manager.
• Draft professional letters for the line manager.
• Maintain an organized filing system for all correspondence.
• Attend meetings, record accurate minutes, distribute them, and follow up on action items.
• Manage telephone calls and appointments, employing effective screening and prioritization.
• Establish and update a comprehensive contact database as needed.
• Organize travel arrangements and coordinate external business trips.

Required profile

• Minimum of 4 years relevant experience, including exposure to senior‑management environments.
• Relevant university degree or progress toward a professional qualification.
• Strong written and verbal communication skills.
• Team‑player attitude with experience managing change.

Required skills

• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).

What we offer

• Competitive salary ranging from 7,000 to 9,000 AED per month.