Executive Secretary (UAEN)

About the role

The Executive Secretary provides high‑level administrative support to the line manager, ensuring smooth daily operations and effective communication across the department. This role involves managing schedules, handling correspondence, and coordinating logistics for meetings and events.

Key responsibilities

• Schedule meetings, organize logistics and manage interview arrangements.
• Draft memos, letters and other correspondence using approved templates.
• Receive, document, archive and distribute incoming mail, emails and phone calls.
• Maintain internal and external document records in line with office procedures.
• Coordinate travel arrangements and liaise with internal and external work groups.
• Provide support to HR and Finance Directorates and ensure office supplies are stocked.
• Operate office equipment such as computers, fax machines, printers, scanners and photocopiers.
• Uphold confidentiality of all files, records and data.

Required profile

• Bachelor's degree in Business Administration or a related field.
• Minimum of 2 years of experience in executive or secretarial support.
• Strong organizational skills and attention to detail.
• Ability to work independently and maintain professional relationships with internal and external stakeholders.

Required skills

• Proficiency with standard office equipment (computer, fax, printer, scanner, photocopier).