Facilities Management Administrator

About the role

WeOne is seeking a Facilities Management Administrator to support its facilities operations in the United Arab Emirates. The role is ideal for recent graduates looking to start a career in facilities management and offers exposure to a wide range of administrative and coordination tasks.

Key responsibilities

• Collaborate in reviewing and monitoring departmental KPIs and prepare quarterly performance reports for the Section Head.
• Update and maintain departmental procedures and documentation in line with management requirements.
• Support implementation of new systems, processes, and quality initiatives.
• Provide administrative and coordination support to the Quality & Support manager.
• Monitor daily progress of all active facilities management activities and produce weekly and monthly progress reports.
• Plan, schedule, and coordinate meetings, record minutes, track action items and follow‑up.
• Assist in developing and reviewing Service Level Agreements (SLAs) and KPIs for FM contracts.
• Maintain regulatory compliance records and manage certification renewal notifications.
• Prepare and process quotation requests, communicate with vendors and contractors, and verify supporting documentation.
• Track invoice submissions, purchase order status, and maintain accurate facilities operation records.
• Coordinate timely resolution of facilities‑related issues and service requests.

Required profile

• Recent graduate from a UAE university or equivalent.
• Minimum of 1 month relevant experience or internship.
• Strong organizational and coordination abilities.
• Good written and verbal communication skills.
• Ability to work collaboratively with internal teams and external service providers.

Required skills