Marine Assistant – Dubai Office

About the role

Bureau Veritas is looking for a Marine Assistant to support its Marine & Offshore activities within the Dubai office in the United Arab Emirates. The role offers a supportive and collaborative learning environment and focuses on office operations, documentation and liaison with ship owners, manufacturers and shipyards.

Key responsibilities

• Provide daily administrative and organisational support to the related department.
• Handle shipyard and port entry permits for experts.
• Liaise with the ship's owner, manufacturer and shipyard on the ship's survey and marine inspections.
• Prepare documents such as job assignments, blank time sheets and Requests for Survey before surveys.
• Prepare and send survey reports, and keep survey reports, certificates and attestation forms readily available.
• File marine documents including rules, regulations, department files, ship's reporting files and ship's correspondence files.
• Prepare the surveyor's activity report and the monthly marine activity report for the Manager.
• Archive quality documents (including technical working instructions) and maintain the job register books.
• Control pre-numbered certifications, timesheets and expenditure forms, and follow up on collections by informing the department manager or finance.
• Arrange travel logistics such as invitation letters, flights, hotels and visas.
• Perform other duties assigned by the first-line manager.
• Additional tasks may include invoicing management, invoice preparation and follow-up, cross-checking time-sheet data with My Chronos, and purchasing office supplies.

Required profile

• University degree.
• Fluency in English.
• At least 2 years of experience in similar roles.