Medical Secretary – Administrative Support for Physicians

About the role

The Medical Secretary provides comprehensive administrative support to the hospital’s medical staff, ensuring smooth daily operations and effective communication across departments. This role is pivotal in coordinating schedules, managing documentation, and supporting accreditation activities.

Key responsibilities

• Prepare, update and distribute the monthly on‑call rota for hospital‑wide and community physicians.
• Order and manage supplies such as business cards, stamps, and stationery for the Medical Affairs office.
• Coordinate appointments with medical representatives and organise physician orientation, including photoshoots, uniform measurements, access cards, parking and mobile SIM provisioning.
• Arrange departmental committee meetings: room bookings, agenda distribution, minute‑taking and refreshments.
• Maintain and circulate physicians’ contact details and oversee the completion of Ongoing Professional Practice Evaluation (OPPE).
• Support the Chief Medical Officer with Joint Commission International Accreditation tasks and assist with Continuing Medical Education credit processing.

Required profile

• Diploma in Medical Secretarial studies or a related field.
• Minimum three years of experience as a Medical Secretary in a private hospital.
• Strong command of English, both spoken and written; additional languages are a plus.

Required skills

• Intermediate to advanced proficiency in Microsoft Office.
• Shorthand and audio typing abilities.
• Typing speed of at least 50‑60 words per minute.