Office Receptionist & Executive Assistant

About the role

Henley & Partners, a global citizenship and residency advisory firm, is looking for an Office Receptionist & Executive Assistant. The role acts as an ambassador for the company towards internal customers and external clients, offering hospitality that meets and exceeds client expectations while supporting management internally.

Key responsibilities

• Manage the Executive's calendar, appointments, meetings and related logistics
• Coordinate business travel, including flights, accommodation, itineraries and expense reports
• Draft correspondence, manage incoming matters and liaise with senior leadership and internal teams
• Follow up on the Executive's priorities, commitments and deadlines
• Attend meetings when required, take minutes, track action points and help prepare presentations
• Maintain and update the CRM system with accurate records and follow-ups
• Welcome visitors in person or by phone, check them in, take messages and direct them to the right people or departments
• Schedule appointments, maintain event calendars and book meeting rooms
• Arrange courier services and manage incoming and outgoing mail, including sorting and distribution
• Keep the reception area safe, clean and organised, and document actions and ongoing requirements across teams

Required profile

• Minimum 5 years of experience
• Previous experience in a similar position
• Excellent verbal and written English
• Strong organisational skills

Required skills

• Microsoft Office Suite: PowerPoint, Excel and Word