Personal Assistant to the Chief Projects Officer

About the role

The Personal Assistant provides high-level administrative support to the Chief Projects Officer, ensuring efficient operations within BEYOND. The role covers schedule management, communication facilitation and support for project coordination across several development sites and projects.

Key responsibilities

• Support the Chief Projects Officer, the Projects Delivery team and senior executives with calendar management, travel arrangements and meeting coordination.
• Prepare reports, presentations and documents as required.
• Organize the executive's schedule so that meetings, appointments and deadlines are met.
• Handle incoming and outgoing correspondence, including emails, phone calls and memos, and act as the main point of contact with executives, clients, partners and internal teams.
• Help prepare client meetings, create agendas and track post-meeting action items.
• Support project management teams in coordinating real estate development initiatives, from site selection and permitting to construction and final delivery.
• Monitor project timelines and deliverables, keeping stakeholders informed of progress.
• Maintain office systems, oversee office supplies and vendor relationships, and work with facilities management to keep the workplace well maintained.
• Coordinate meetings, conferences and events, including venue selection and logistics, and help organize site visits or property tours.
• Handle sensitive information discreetly and ensure compliance with legal, regulatory and company requirements.
• Keep records of development team members across sites and distribute documents and reports to them.
• Collaborate with site managers and supervisors and facilitate communication between teams across locations.

Required profile

• Intermediate institute or bachelor degree.
• 8 to 10 years of experience as an Executive Assistant to senior management, preferably in the real estate industry.