Procurement Officer

About the role

The Procurement and Contracts Department (PCD) of Abu Dhabi University is looking for a Procurement Officer to support the department in procuring goods, works and services for the university and its sister companies. The role ensures that end-user needs are met in terms of timeline, cost, quality and specifications, in line with the implemented policies, procedures, workflows and authority limits.

Key responsibilities

• Take part in preparing the procurement plan, considering deadlines, priorities, financial resources, operational feasibility and procurement modalities.
• Manage local and international procurement and contracting activities, including solicitation, evaluation, selection, contract issuance (RFQ, RFP, ITB, direct contracting, open/limited competition), negotiation and management, as well as shipping and insurance.
• Handle major projects at university level, such as the annual medical insurance policy, and monitor the progress of PCD projects and other agents' projects, preparing progress reports.
• Train and advise PCD staff on procurement and contracts management policies and procedures, and supervise the daily work of procurement agents so it complies with policies and ethical standards.
• Ensure fairness, integrity, transparency, effective competition and best value for money, and apply standard ADU procurement and contracting policies and best practices.
• Prepare monthly reports on the status of the overall procurement process and help plan and circulate internal and external communications.
• Manage blanket purchase orders, prepare reports and lists, enter them into the ERP system, and act as supplier coordinator for new and existing vendors, including annual supplier reassessment.
• Act as ERP liaison officer, helping develop new features and providing technical support when needed.

Required profile

• Bachelor's degree in Engineering or equivalent; certification in procurement from an internationally recognised institute is preferred, and a Master's in Management is also preferred.
• Minimum 5 to 7 years of progressive relevant experience in procurement and contracts management.
• 3 years in an officer or supervisory role.
• English and Arabic.

Required skills

• Analytical skills
• Negotiation skills
• Decision-making skills
• Transparency and supervisory skills