Receptionist / Office Administrator / EA – Investment Firm

About the role

A leading international investment firm with about 10 staff is looking for an Office Administrator and Team Assistant for its Dubai office. The role combines front-of-house duties, office administration and support for a team of three international Business Development and Sales professionals, acting as a key point of contact for clients, visitors and internal stakeholders.

Key responsibilities

• Support the three Business Development and Sales professionals with daily administration, calendar management, meeting coordination and travel arrangements
• Prepare presentations, meeting materials, reports and correspondence, and follow up on client meetings
• Oversee the day-to-day operations of a small office, including supplies, catering, deliveries and maintenance
• Coordinate internal meetings, team events and office arrangements, and keep meeting rooms tidy
• Welcome clients and visitors, manage visitor access and security, and handle incoming calls and enquiries

Required profile

• 3-5 years of experience in office administration, team assistance, corporate front-of-house or a similar client-facing role
• Experience in financial services, investment firms, professional services, luxury hospitality or an international corporate setting is an advantage
• Previous support of sales, business development or senior commercial teams is an advantage
• Excellent written and spoken English; discretion and reliability with confidential information

Required skills

• Proficiency in Microsoft Office
• Calendar management and meeting coordination
• Strong organisation and communication skills