Secretary – Full‑time Office Support in Dubai

About the role

The Secretary will provide comprehensive administrative support to the executive team at Medical Scientific Co L.L.C in Dubai. This full‑time, on‑site position involves managing daily clerical tasks, handling communications, and ensuring smooth office operations within a fast‑paced healthcare distribution environment.

Key responsibilities

• Answer and direct phone calls, manage email correspondence and draft routine letters.
• Prepare, format and file documents both physically and digitally.
• Maintain organized filing systems and corporate records, including minutes of meetings and compliance documents.
• Schedule meetings, arrange appointments and coordinate travel logistics for executives.
• Assist in the preparation of basic reports, presentations and other business documents.
• Provide responsive customer service to internal teams and external partners.

Required profile

• Strong clerical abilities with experience in document preparation, data entry and record management.
• Clear, professional written and verbal communication skills.
• Experience in company secretarial duties such as minute taking and corporate record keeping.
• Proven capability to support executives with calendar management and travel coordination.
• Customer‑service orientation with a solution‑focused approach.
• Relevant diploma or bachelor’s degree in business administration, office management or a related field is preferred.

Required skills

• Proficiency in Microsoft Word.
• Proficiency in Microsoft Excel.
• Proficiency in Microsoft PowerPoint.
• Proficiency in Microsoft Outlook.