Executive Assistant to Senior Director of Sales (EMEA Emerging)

About the role

We are seeking a proactive, detail‑oriented Executive Assistant to support the Senior Director of Sales – EMEA Emerging. Based in Dubai, you will act as the primary liaison for confidential matters and ensure smooth operations across HR, finance, and legal administration.

Key responsibilities

• Manage calendars, schedule meetings and coordinate travel for the Senior Director and the EMEA‑E sales team.
• Prepare agendas, meeting materials, minutes, and track action items.
• Plan and execute virtual and on‑site events, handling logistics, venues, catering and documentation.
• Maintain email aliases, distribution lists, shared directories and organization charts.
• Use the AXS portal to generate salary and employment letters, submit audited financial statements, renew trade licences and track approvals.
• Administer regional subscriptions (MEED, Economist) and coordinate Saudi Arabia visa and compliance requirements.
• Partner with HR Business Partner on contracts, salary letters, public holidays in Workday and benefits administration.
• Collaborate with outsourcing teams on contingent workforce orders, raise purchase orders, verify invoices and process payments.

Required profile

• Proven experience providing high‑level administrative support to senior executives.
• Familiarity with HR and finance processes, including contract administration and invoice handling.
• Ability to manage multiple priorities, maintain confidentiality and act as a gatekeeper.

Required skills

• AXS portal
• Workday

What we offer

• Dynamic, multinational environment with exposure to EMEA sales operations.
• Opportunities for professional growth across HR, finance and legal functions.
• Travel flexibility and involvement in high‑visibility projects.