Administrative Assistant – Design Services (7‑month Fixed‑Term)

About the role

We are looking for an experienced Administrative Assistant to support the Design Services team at Four Seasons’ corporate office in Dubai on a 7‑month fixed‑term contract. The role involves managing complex international travel, diary coordination, expense processing and general administrative tasks for a team of ten.

Key responsibilities

• Coordinate complex international business travel, preparing detailed itineraries, booking flights, accommodation and ground transport, and managing any last‑minute changes.
• Manage calendars and schedule meetings across multiple time zones, arrange meeting rooms, virtual links, catering and other logistical requirements.
• Prepare and process expense reports accurately and on time, support invoice coding and routine financial administration.
• Maintain correspondence, documentation and filing systems, handle shared inboxes, update contact lists and databases, and ensure records are organized.
• Assist with team events, day‑to‑day priorities and any ad‑hoc administrative tasks required by the Design Services team.

Required profile

• Proven experience as an Administrative, Team or Executive Assistant supporting multiple senior stakeholders.
• Excellent organizational and time‑management abilities with a strong attention to detail.
• Ability to handle complex international travel arrangements and juggle competing priorities without losing accuracy.
• Strong interpersonal skills, discretion and the capacity to work effectively with colleagues from diverse cultural backgrounds.

Required skills

• Microsoft Office