Administrative Assistant

About the role

New York University Abu Dhabi is seeking an Administrative Assistant to support the Center for Genomics and Systems Biology (CGSB). Reporting to the Head of CGSB Research Management and Outreach, the role provides day‑to‑day office, technical and organisational assistance for faculty, researchers and centre leadership in Abu Dhabi and New York.

Key responsibilities

• Manage calendars, schedule meetings, and arrange travel, accommodation and ground transport for CGSB directors, principal investigators and visiting scholars.
• Maintain electronic and physical records, mailing lists and shared files, and respond to internal inquiries.
• Process procurement requisitions, coordinate with Procurement, Finance and Logistics, and support vendor payments and service agreements.
• Track expenses, maintain purchase‑order records, assist with invoice processing, reimbursements and purchase‑card spending in line with university policies.
• Prepare and review budget and financial reports, identify discrepancies and support ongoing budget monitoring.
• Gather information and maintain tracking systems for centre reporting, including annual progress reports and project updates.
• Provide logistical support for events such as conferences, seminars, workshops and public‑engagement activities, handling room bookings, catering, material printing and equipment setup.

Required profile

• Minimum two years of administrative experience, preferably in an academic or research environment.
• Demonstrated ability to handle multiple priorities, work with diverse stakeholders and maintain confidentiality.
• Familiarity with university administrative procedures and financial policies.

Required skills

• Procurement processes
• Travel coordination
• NYUAD enterprise systems
• Finance and budgeting basics
• Google Suite
• Microsoft Office