Assistant Officer - Administration

About the role

Office assistants handle organizational and clerical support tasks. This role supports daily administrative activities for the Facilities Management team in Dubai, coordinating with employees, supervisors, and internal departments, handling documentation, and supporting the facilities team with basic coordination and follow‑up of requests.

Key responsibilities

• Support daily administrative activities and maintain accurate records.
• Prepare basic reports, letters, forms, and documents.
• Update trackers, databases, attendance records, and other administrative files.
• Coordinate with employees, supervisors, and internal departments through email, phone, and online platforms.
• Assist in scheduling meetings, follow‑ups, and administrative tasks.
• Maintain proper filing and documentation of company records.
• Support the Facilities team with basic coordination and follow‑up of requests.
• Monitor assigned tasks and provide updates to the concerned team.
• Perform other administrative duties as assigned by the line manager.

Required profile

• UAE National with a valid Family Book (خلاصة القيد).
• Diploma or Bachelor’s degree in Business Administration, Management, Office Administration, or a related field.
• Basic knowledge of MS Office, particularly Word and Excel.
• Good communication, coordination, and organizational skills.
• Ability to work independently in a remote working environment.
• Fresh graduates are welcome to apply.

Required skills

• Microsoft Word
• Microsoft Excel