Executive Assistant – C‑Suite Support

About the role

Dubai Holding is looking to hire an Executive Assistant to provide high‑level administrative support to C‑Suite leadership, ensuring efficient department operation. The role involves managing schedules, coordinating meetings and travel, and facilitating communication with stakeholders at all levels.

Key responsibilities

• Manage and monitor the daily schedule of senior stakeholders, preparing required documentation for meetings and appointments.
• Coordinate meeting logistics, arrange travel and accommodation plans, and handle invoicing, purchase orders and invoice tracking.
• Create and maintain efficient office management systems, both electronic and paper, ensuring confidentiality and easy access to project‑related materials.
• Screen incoming correspondence, respond or redirect inquiries, and liaise with internal and external stakeholders on behalf of the department head.
• Oversee procurement, maintenance and inventory of office supplies and equipment to ensure operational readiness.
• Maintain a comprehensive digital contact database and provide timely updates on ongoing projects to functional heads.

Required profile

• Minimum 6–8 years of relevant experience, preferably supporting C‑Suite leaders.
• Strong organisational skills with high attention to detail and ability to work at pace.
• Proven senior stakeholder management and project management capabilities.
• Experience in office administration and handling confidential information.
• Excellent communication and relationship‑building skills.
• Relevant education such as a BA in English studies or Human Resources Management.