Executive Assistant

About the role

The Executive Assistant acts as a trusted business partner to the Senior Vice President (SVP) Real Estate and the Vice President (VP). This role provides high‑level executive, operational, and administrative support to ensure strategic objectives are delivered efficiently across the department.

Key responsibilities

• Manage and maintain executive calendars, schedule and prioritize meetings, and handle correspondence on behalf of the SVP and VP.
• Prepare reports, presentations, invoices, letters, memos, and expense statements; conduct research and create briefing materials.
• Attend meetings, record minutes, track action items, and ensure timely follow‑up.
• Arrange business travel, including itineraries, purchase requests, travel documentation, and post‑trip reporting.
• Oversee day‑to‑day office operations, purchase requests, supplies, expense tracking, and vendor coordination.
• Coordinate executive dashboards, divisional reports, KPIs, and strategic initiatives.
• Plan and execute employee engagement initiatives and corporate events, handling logistics, branding materials, and stakeholder representation.
• Support onboarding and off‑boarding activities in partnership with HR, IT, and Finance.

Required profile

• Minimum 5 years of experience in an executive assistant or senior administrative support role.
• Strong organizational, time‑management, and problem‑solving abilities.
• High level of confidentiality, integrity, and discretion.
• Excellent written and verbal communication skills.
• Proactive, detail‑oriented, and solution‑focused mindset.

Required skills

• Proficiency in Microsoft Word.
• Proficiency in Microsoft Excel.
• Proficiency in Microsoft PowerPoint.
• Proficiency in Microsoft Outlook.