Executive Assistant & Office Manager (Senior Executive Officer)

About the role

We are seeking a highly organised, proactive and professional Executive Assistant / Office Manager to support the Senior Executive Officer. The role provides high‑quality executive, administrative and office‑management support while acting as a trusted first point of contact for internal and external stakeholders.

Key responsibilities

• Manage the Senior Executive Officer’s diary, meetings, events and travel arrangements, as well as those of the broader Dubai team.
• Coordinate meetings, prepare packs, take minutes, track actions and follow up with stakeholders.
• Serve as the professional first point of contact, handling calls, visitors, correspondence and queries with discretion.
• Oversee office administration including filing, documentation, stationery, supplies, visitor arrangements and facilities coordination.
• Assist with client events, conferences and internal engagements, handling venue logistics and attendee management.
• Process expenses, purchase orders, invoices, vendor follow‑up and monthly reconciliations in line with internal policies.
• Prepare letters, memoranda, presentations and other business documents to a high standard.
• Maintain confidentiality and uphold internal procedures while delivering excellent service to senior stakeholders, colleagues, clients and visitors.

Required profile

• 5–7 years of experience in an administrative, executive support or office‑management role, preferably supporting senior executives.
• Experience in financial services, professional services or a complex corporate environment is advantageous.
• Experience working in the United Arab Emirates with knowledge of local business protocols.
• Arabic and English language capability, especially for translation and stakeholder engagement.
• Higher Diploma in Business, Commerce or Management (required).

Required skills

• Advanced proficiency in Microsoft Outlook
• Advanced proficiency in Microsoft Word
• Advanced proficiency in Microsoft PowerPoint
• Advanced proficiency in Microsoft Excel