Executive Secretary to COO

About the role

We are looking for a highly organized Executive Secretary to support the Chief Operations Officer at Zoya Developments. The role involves managing the COO’s schedule, handling correspondence, and ensuring smooth flow of project documentation in a fast‑paced construction environment.

Key responsibilities

• Manage the COO's calendar, appointments, meetings, and daily schedule.
• Prepare, draft, and maintain correspondence, reports, presentations, and meeting minutes.
• Maintain project records, contracts, technical documents, and confidential files.
• Monitor incoming and outgoing correspondence and ensure timely follow‑up.
• Prepare and organize operational reports and project status updates.
• Track action items and follow up with relevant departments to ensure timely completion.
• Assist in preparing project documentation and contract‑related correspondence.
• Ensure the confidentiality of sensitive company and project information.
• Perform any other duties assigned by the Chief Operations Officer.

Required profile

• Bachelor's degree or Diploma in Business Administration or a related field.
• 1–2 years of experience as an Executive Secretary or Personal Assistant, preferably within the contracting or construction industry.
• Excellent command of English (Arabic is an added advantage).
• High level of integrity, discretion, and confidentiality.
• Ability to work under pressure and manage multiple priorities with professionalism.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook
• Document control systems