Receptionist / Document Controller

About the role

HDR Architects is looking for an organized and professional Receptionist / Document Controller to support its office operations in Dubai. The role covers front desk activities, handling correspondence and maintaining accurate document filing and tracking systems. The position is full time, and previous experience in an architectural or engineering consultancy is an added advantage.

Key responsibilities

• Welcome visitors and clients and provide professional reception and front desk support.
• Answer telephone calls, respond to emails and manage general office correspondence.
• Maintain document filing systems, tracking logs and records management procedures.
• Prepare, organize and monitor document submissions and company records.
• Coordinate with internal departments so that documentation is accurate and on time.
• Keep the reception area tidy and help with daily administrative tasks.
• Handle confidential company information with discretion and accuracy.

Required profile

• A diploma or bachelor's degree in Business Administration, Office Management or a related field is preferred.
• At least 2 years of UAE experience in reception and document control.
• Previous experience in an architectural or engineering consultancy is an advantage.
• Strong communication, interpersonal, organizational and multitasking skills, with attention to detail, confidentiality and reliability.

Required skills

• Proficiency in Microsoft Office.
• Email correspondence and document tracking systems.
• Electronic and physical filing procedures.
• Knowledge of document submissions, records management and front desk operations.

Salary is estimated at AED 4,500 to AED 6,500 per month. Applications close on 31 October 2026.