Senior Property Executive

About the role

The Senior Property Executive supports the APM and Head of Real Estate with all leasing activities across the assigned properties, including high-end properties. The role covers tenant administration, lease processing, renewals, move-in and move-out coordination, and includes leading a small team.

Key responsibilities

• Receive tenant documentation, payments and lease agreements for new tenants, ensuring all contract pages are signed and payments follow the proforma invoice.
• Prepare Ejari tenancy contracts, lease terms and conditions and addendums for new and renewal tenants, and create new tenant accounts in the system.
• Meet new tenants, collect payments, sign leases and prepare receipts; liaise with the Property Coordinator so documents reach the Senior Accounts Officer for CFO approval.
• Facilitate tenant move-ins and move-outs with facilities and the helpdesk according to SSI procedures, and assist with move-in inspections.
• Monitor renewals monthly, complete them with RERA data, send renewal notices and follow up on expired contracts, escalating breaches, bounced cheques and non-renewals with the Legal department and the police as needed.
• Draft memos, letters and violation notices, handle tenant requests and approval forms, and maintain accurate tenant records.
• Perform general copying, scanning, faxing and filing as needed.
• Lead the team: explain procedures, guide and coach staff, manage performance, run appraisals and resolve escalated issues.

Required profile

• 3-5 years of job-related experience.
• At least 3 years in a real estate administrative position.
• Knowledge of real estate laws and RERA, and understanding of best-practice leasing procedures, document and data management.