Static Equipment Department Secretary

About the role

The Static Equipment Department Secretary provides professional secretarial and administrative support to the Head of the Static Equipment Department and the engineering team in Abu Dhabi. The role ensures smooth document management, meeting coordination, and communication across the department.

Key responsibilities

• Manage calendars, appointments, travel arrangements and prepare correspondence, reports and presentations for the department.
• Maintain electronic and hard‑copy filing systems, track engineering and vendor documents, and liaise with Document Control.
• Schedule and coordinate departmental and project meetings, prepare agendas, record minutes and follow up on action items.
• Prepare weekly and monthly departmental reports, update databases, and maintain manpower, leave and training records.
• Ensure compliance with company policies, support audits and maintain confidentiality of project information.

Required profile

• Diploma or Bachelor’s degree in Business Administration, Office Management or related field.
• Minimum 2 years of experience as a secretary, administrative assistant or department coordinator, preferably in an engineering, oil & gas or petrochemical environment.
• Professional certification in secretarial practice or office administration is an advantage.

Required skills

• Proficiency in Microsoft Office (Word, Excel, PowerPoint) for document preparation and reporting.
• Strong organizational, filing and document‑control coordination abilities.
• Excellent written and verbal communication in English.