Team Administrator / Personal Assistant

About the role

We are seeking a proactive Team Administrator / Personal Assistant to provide high‑level support to a group of senior managers for a major financial institution in Abu Dhabi. The role combines day‑to‑day administrative duties with strategic assistance, ensuring smooth operations and effective communication across the team.

Key responsibilities

• Manage and prioritize all incoming and outgoing correspondence, including email, letters and parcels.
• Arrange domestic and international travel, accommodation and itineraries for executives.
• Maintain and update executives’ calendars, schedule appointments, board meetings and conferences.
• Attend meetings, record minutes and distribute action items.
• Screen and redirect phone calls, handling inquiries professionally.
• Safeguard confidential documents and ensure secure handling.
• Organise electronic and paper filing systems for easy retrieval.
• Conduct research, prepare presentations and compile reports as required.
• Perform additional administrative tasks delegated by senior staff.

Required profile

• Fluent English; additional European language (French, German, Spanish or others) is a plus.
• Minimum five years of experience supporting senior management or C‑level executives in a large organization.
• Bachelor’s degree.
• Willingness to relocate to and reside in Abu Dhabi.
• Open to candidates currently residing outside the UAE.

Required skills