Administrative Assistant / Data Entry Clerk

About the role

The Administrative Assistant / Data Entry Clerk provides comprehensive clerical support to the division, handling correspondence, managing records, and ensuring smooth day‑to‑day office operations. The role requires careful handling of confidential information and coordination of internal and external communications.

Key responsibilities

• Manage incoming and outgoing mail, including sorting, distributing, and maintaining a tracking register.
• Prepare reports, routine letters, and documents from notes or verbal instructions, ensuring accuracy and proper formatting.
• Maintain filing systems, archive documents, and perform security copying as required.
• Handle telephone communications, schedule appointments, and maintain contact lists.
• Arrange meetings, book conference rooms, set up visual aids, provide refreshments, and take minutes.
• Order and distribute office stationery and supplies.
• Support confidential and sensitive tasks in line with established procedures.

Required profile

• Secondary school certificate (or equivalent).
• At least 4 years of experience in data preparation and computer operations support within a large organization.
• Good knowledge of office administration processes and ability to work under minimal supervision.

Required skills

• Data entry
• Computer operations
• Mail handling
• Telephone communication
• Document archiving

What we offer

• Opportunity to work within a leading energy company.
• Professional development and exposure to large‑scale administrative processes.