Bid & Project Coordinator

About the role

We are looking for a highly organised Bid & Project Coordinator to support both project delivery and bid management within a luxury architectural consultancy. The role involves coordinating multiple stakeholders, managing documentation, and ensuring high‑quality bid submissions are delivered on time.

Key responsibilities

• Support Project Managers with day‑to‑day coordination, tracking schedules, milestones and deliverables.
• Organise meetings, record actions and minutes, and follow up on outstanding tasks.
• Maintain project documentation, reports, correspondence and ensure compliance with client and company standards.
• Manage project administration tools such as Deltek Vantagepoint, Primavera P6, Microsoft Project and Smartsheet.
• Coordinate end‑to‑end bid and proposal submissions, reviewing RFPs, RFQs and tender documents.
• Develop and maintain bid programmes, ensuring all deadlines are met.
• Liaise with technical, commercial and leadership teams to gather content for proposals.
• Prepare, format and quality‑check submission documents, maintaining bid libraries and case studies.
• Track opportunities through CRM and bid management systems and support post‑submission activities.

Required profile

• Minimum 3 years’ experience in bid coordination and project coordination within architecture, engineering, construction or consultancy.
• Strong document control and version management experience.
• Excellent written and verbal communication skills.
• Highly organised, detail‑oriented and able to manage competing deadlines.

Required skills

• Microsoft Word, Excel and PowerPoint
• Deltek Vantagepoint
• Primavera P6
• Microsoft Project
• Smartsheet
• Aconex, SharePoint or Viewpoint (EDMS platforms)
• Adobe InDesign or Creative Suite
• CRM and bid management systems

What we offer

• Competitive salary (DOE)