Executive Assistant / HR Coordinator

About the role

We are seeking an Executive Assistant/HR Coordinator to provide high‑level administrative support to senior executives within a medium‑sized financial services firm. The role combines traditional executive assistance with HR and business development coordination, offering a unique opportunity to work closely with leadership.

Key responsibilities

• Manage diaries, travel arrangements and appointment scheduling for senior executives.
• Prepare presentations, proposals, onboarding documents and HR reports.
• Serve as primary contact for internal and external stakeholders, maintaining professional communication.
• Organise meetings, draft agendas, briefing materials and ensure follow‑up actions are completed.
• Maintain accurate employee and administrative records to support compliance.
• Collaborate with HR, operations and leadership teams to streamline workflows.
• Monitor project timelines and HR process deadlines, ensuring timely delivery.
• Assist in implementing new HR initiatives, policies and organisational strategies.

Required profile

• Strong background in administrative and HR roles.
• Excellent organisational and time‑management abilities.
• Ability to handle sensitive information with discretion.
• Proactive problem‑solving and decision‑making approach.
• Exceptional communication and interpersonal skills.
• Familiarity with the financial services industry is a plus.

Required skills

What we offer

• Comprehensive medical benefits.
• Performance‑based bonus opportunities.
• Permanent position within a reputable organisation.