Executive Assistant & Project Coordinator for CTO

About the role

We are seeking an Executive Assistant & Project Coordinator to work directly with our CTO in Dubai. You will combine high‑level executive support with project coordination to keep initiatives on track and ensure seamless operations.

Key responsibilities

• Manage the CTO’s calendar, meetings, and scheduling.
• Take meeting notes, track action items, and follow up on tasks across teams.
• Maintain and monitor ClickUp/Jira boards and prepare weekly project/status reports.
• Coordinate partner and client follow‑ups.
• Organize documentation and internal processes.
• Assist with travel arrangements, appointments, and other operational tasks.

Required profile

• Excellent written and spoken English.
• Strong organizational and follow‑up skills.
• Highly proactive, self‑driven, and comfortable working with remote teams.
• Experience in a technology or startup environment is a strong advantage.
• Agile/Scrum knowledge is a plus.

Required skills

• ClickUp
• Jira
• Notion
• Slack