Executive Assistant to Regional General Manager, EMEA Emerging Markets (Surgery)

About the role

Johnson & Johnson's Surgery team is looking for an Executive Administrative Assistant in Dubai to support its Regional General Manager for EMEA Emerging Markets. The role acts as a trusted partner to the executive, coordinating leadership priorities, governance rhythms, stakeholder engagements and regional activities across countries and time zones, while anticipating needs, protecting confidential information and representing the office with professionalism.

Key responsibilities

• Manage a complex calendar across multiple time zones, resolve scheduling conflicts and coordinate domestic and international travel, including visas, accommodation and ground transport.
• Prepare daily and weekly forward views, and handle communications and correspondence for the executive office.
• Coordinate leadership meetings, business reviews, town halls and workshops: prepare agendas, briefing packs, presentations and pre-reads, capture decisions and actions, and handle logistics, virtual setups, venues, catering and visitors.
• Act as a central coordination point for the office, support executive visits, customer engagements and conferences, and partner with Strategy, Communications, HR, Finance, Commercial, Legal and Compliance.
• Support onboarding and transitions of leadership team members.
• Process expenses, purchase orders and invoices, keep organized records and contact lists, protect confidential information and streamline administrative workflows.

Required profile

• Minimum five years of experience supporting senior executives in a multinational, regional or similar complex organization.
• Demonstrated experience managing complex calendars, international travel, senior-leadership meetings and confidential information.
• Excellent written and verbal English.
• Preferred: experience in MedTech, healthcare or a regulated industry, and experience supporting a regional or global leadership team across cultures and time zones.

Required skills

• Advanced Microsoft 365 (Outlook, Teams, PowerPoint, Word, Excel).
• Experience with expense and procurement systems such as Concur and Ariba is preferred.
• Strong organization, attention to detail and ability to manage multiple priorities under pressure.