Executive Assistant to Vice President

About the role

The Executive Assistant provides high‑level, confidential support to the Vice President of the Department. This role ensures smooth management of priorities, schedules, communications, and key business activities while collaborating with senior leadership and external stakeholders.

Key responsibilities

• Manage diary, travel arrangements, and general administrative support.
• Organise meetings, appointments, and prepare related documentation.
• Draft letters, presentations, and reports.
• Support planning and execution of events and conferences.
• Handle domestic and international courier services as needed.
• Update the Organizational Structure in partnership with department heads.
• Liaise with internal departments and external suppliers.
• Maintain office equipment and stationery supplies.
• Prepare accurate departmental statements and reports in line with policies.
• Ensure compliance with quality, health, safety, and environmental procedures.
• Collaborate with the HSEQ department to create SOPs and issue incident reports.
• Assist HSEQ staff in incident investigations.
• Perform other duties as directed.

Required profile

• Bachelor's degree.
• Minimum 8 years of experience in a senior PA/EA role.
• Proven ability to work in a fast‑paced environment.
• Strong organizational and communication skills in English or Arabic.
• Problem‑solving mindset and a passion for supporting teams.

Required skills

• Microsoft Office applications.