Site-Based Subcontract Administrator - Mechanical

About the role

Wood is seeking a qualified and experienced Site-Based Subcontract Administrator to support the administration of subcontract agreements at the project site, focusing on ancillary subcontract packages. The role ensures compliance with contractual obligations and supports site-based activities in line with project goals. It suits someone with a background in subcontract administration, site operations and coordination with multidisciplinary teams, and familiarity with ADNOC procedures, FIDIC contracts and site-based procurement and logistics.

Key responsibilities

• Maintain and control mechanical construction documents, drawings, specifications and technical records.
• Coordinate with mechanical engineers, supervisors, contractors and vendors for daily site activities.
• Track mechanical work progress and prepare daily, weekly and monthly reports.
• Manage material receipt, inventory records and equipment tracking; assist in scheduling inspections, testing and commissioning.
• Ensure documentation complies with project procedures and quality standards, and support permit-to-work, work package and handover documentation.
• Maintain records of RFIs, NCRs, punch lists and close-out documentation.
• Organize meetings, prepare minutes and follow up on action items; support HSE compliance and site regulations.
• Coordinate workforce timesheets, manpower reports and resource tracking for the mechanical team, and assist in project completion and handover to operations or client teams.

Required profile

• Bachelor's degree in Mechanical Engineering, Piping Engineering, Industrial Engineering, Quantity Surveying, Supply Chain or a related technical/commercial discipline.
• 8+ years of experience in subcontract administration, contract management or commercial roles in Oil & Gas, EPC or large-scale industrial construction.
• Strong understanding of piping and mechanical construction, including isometrics, P&IDs, welding, fabrication, hydrotesting and mechanical installation.
• Good knowledge of FIDIC contract conditions, procurement and EPC/EPCM execution procedures.
• Familiarity with ADNOC standards, project specifications and HSSE requirements for mechanical and piping works.
• Ability to manage variations, claims, change orders and subcontractor billing, and to work under pressure with tight deadlines.

Required skills

• Proficiency in MS Office (Excel, Word), ERP systems (SAP / Oracle) and document control platforms.
• Strong documentation, reporting and record-keeping skills.
• Excellent communication and negotiation skills with subcontractors, vendors and internal teams.

What we offer

• Competitive remuneration with regular reviews, medical insurance, group life and personal accident insurance, end-of-service gratuity and an employee share plan.
• Long service awards at 5-year milestones, tailored development plans, global connections and the Energy Transition Academy.