Administrative Assistant

About the role

We are looking for a highly organized and detail‑oriented Administrative Assistant to support the daily operations of our Buccellati Middle East office. Reporting to the Brand Director, you will provide comprehensive administrative support, manage transversal projects, and ensure smooth office activities.

Key responsibilities

• Assist with internal finance procedures, including purchase orders, payment requests, expense sheets, and payment tracking.
• Process and monitor invoices, expenses, and other financial documentation.
• Provide scheduling support to the Brand Director, handling appointments, meetings, travel arrangements, itineraries, and expense reporting.
• Prepare meeting materials, create agendas, gather documents, and record minutes.
• Support event organization and local team activities such as retail team meetings, partner meetings, and team‑building events.
• Prepare correspondence, reports, and presentations as needed.
• Assist in planning and organizing visitor visits.
• Liaise with HQ, partners, local agencies, vendors, service providers, and clients on various topics, including training arrangements.
• Provide ad‑hoc project support and perform general office and clerical duties.

Required profile

• Bachelor’s degree in Business Administration or a related field.
• Approximately five years of experience in a fast‑paced office environment, preferably in a similar administrative role.
• Strong organizational, time‑management, and multitasking abilities.
• Excellent written and verbal communication skills.
• Fluent in English; additional languages such as Italian or Arabic are a plus.

Required skills

• Proficiency in Microsoft Word
• Proficiency in Microsoft Excel
• Proficiency in Microsoft PowerPoint
• Proficiency in Microsoft Outlook