Administrative Assistant

About the role

We are seeking a proactive Administrative Assistant to ensure the smooth operation of our office environment and support business teams across the region. The role involves managing office assets, coordinating meetings and events, and providing professional reception services for domestic and international visitors.

Key responsibilities

• Oversee daily office space management, maintain clean and safe work areas, and handle inventory and asset registers.
• Coordinate end‑to‑end support for regional meetings, trainings, and hybrid events, including venue booking, equipment setup, material preparation, minute‑taking and follow‑up.
• Manage business reception for clients and cross‑regional teams, handling itineraries, on‑site welcome, protocol and logistical arrangements.
• Assist with local business licence reviews, filings and maintain organized archives of contracts and administrative documents.
• Respond promptly to daily administrative requests, emergency office matters and ensure uninterrupted support for front‑line business development.

Required profile

• Bachelor’s degree or higher, preferably in Administrative Management, Business Management or related fields.
• Minimum 2 years of experience in administrative, logistics or office support roles; experience in multinational or overseas settings is a plus.
• Prior exposure to the automotive or new‑energy sectors is highly preferred.
• Fluent English (listening, speaking, reading, writing) for independent communication and document translation.
• Arabic proficiency is highly preferred.
• Strong sense of responsibility, attention to detail and ability to multitask without errors.

Required skills

• Proven ability to organize medium‑to‑large scale meetings and business receptions.
• Familiarity with office operations, asset management processes and basic equipment troubleshooting.
• Cross‑cultural communication skills, especially understanding of Middle Eastern business etiquette.