Administrative Assistant

About the role

We are looking for a highly organized Administrative Assistant to support the day‑to‑day operations of our professional services practice in Dubai. The role will work closely with partners, directors, managers and client‑facing teams to ensure smooth administrative and client‑service processes.

Key responsibilities

• Prepare and maintain client engagement letters and related documentation.
• Track project milestones, deadlines and engagement status across multiple assignments.
• Support client onboarding and keep accurate client records.
• Coordinate approvals, signatures and required documentation with internal teams.
• Maintain engagement trackers, databases and filing systems.
• Assist in proposal preparation, formatting and document management.
• Schedule meetings, manage calendars and arrange conference calls.
• Prepare meeting materials, presentations and reports as needed.
• Handle incoming correspondence and ensure timely follow‑up on action items.
• Support administrative and operational requirements across various service lines while complying with quality and compliance standards.

Required profile

• Bachelor’s degree in Business Administration, Commerce, Accounting, Finance, Economics or a related field.
• 0–3 years of experience in administration, project coordination, client services or office operations.
• Experience in consulting, accounting, legal, financial or professional services is preferred.
• Excellent verbal and written communication skills in English.
• Strong organizational and multitasking abilities with high attention to detail.
• Ability to manage multiple priorities in a fast‑paced environment.

Required skills

• Proficiency in Microsoft Office, especially Excel, PowerPoint and Word.
• Familiarity with client documentation, contracts, engagement letters and onboarding processes.
• Knowledge of project tracking, milestone management and workflow coordination.
• Additional language skills such as Russian, Ukrainian, Belarusian or other European languages are an advantage.