Administrative Assistant – Office Management & Support

About the role

The Administrative Assistant provides comprehensive administrative support to the Director/Manager, ensuring smooth office operations, effective time management, and seamless coordination of meetings and travel.

Key responsibilities

• Screen incoming mail and telephone calls, draft responses, and redirect correspondence as needed.
• Manage the Director/Manager’s diary, schedule appointments, and avoid conflicting meetings.
• Design and maintain filing and record‑management systems for easy access to current documents.
• Prepare presentations, graphs, and statistics for meetings.
• Organise venue arrangements, invitations, memos, reports, and minutes for all meetings.
• Maintain strict confidentiality of all information and intellectual property.
• Coordinate travel arrangements and act as subject‑matter expert on travel and expense policies.
• Process invoices in liaison with procurement and finance, ensuring compliance with company procedures.
• Produce reports, presentations, memos, and emails on behalf of the Director/Manager.
• Arrange and monitor office supplies and stationery for the division.

Required profile

• UAE national.
• Fluent English communication skills.
• Strong organizational and time‑management abilities.
• High level of discretion and confidentiality.

Required skills

What we offer

• Opportunity to work within a leading nuclear energy organization.
• Professional development and exposure to senior management.