Administrative Assistant – UAE National

About the role

We are looking for a professional Administrative Assistant to manage our front‑office operations and provide comprehensive support to management and various departments. The ideal candidate will be the first point of contact for visitors and callers, ensuring a welcoming and efficient office environment.

Key responsibilities

• Manage the reception area, greet visitors, and handle incoming calls and emails.
• Coordinate meetings, appointments, and meeting‑room bookings.
• Handle incoming and outgoing couriers, documents, and correspondence.
• Maintain office records, files, and databases.
• Prepare basic reports, letters, presentations, and other documents.
• Support data entry, scanning, filing, and document management.
• Order and monitor office supplies and stationery.
• Provide administrative assistance to management and other departments, including travel arrangements when required.
• Ensure confidentiality of company and employee information.
• Keep reception and common areas organized and presentable.

Required profile

• Diploma or Bachelor’s degree, or equivalent qualification.
• Previous experience as a Receptionist, Administrative Assistant, Front Office Executive, or Office Administrator is preferred.
• Professional appearance with a customer‑service mindset.
• Strong English communication skills.
• Excellent organizational and multitasking abilities.
• Ability to work independently and prioritize tasks.

Required skills

• Proficiency in Microsoft Word.
• Proficiency in Microsoft Excel.
• Proficiency in Microsoft PowerPoint.
• Proficiency in Microsoft Outlook.