Administrative Secretary

About the role

The Administrative Secretary will provide comprehensive clerical and administrative support to ensure the smooth operation of our facilities management office in the United Arab Emirates. This full‑time, on‑site position involves handling documents, communications, and day‑to‑day office logistics.

Key responsibilities

• Prepare, format, and file documents, correspondence, and records.
• Maintain organized filing systems and manage data entry tasks.
• Schedule meetings, coordinate calendars, and arrange travel or logistics.
• Answer phone calls, greet visitors, and deliver professional customer service.
• Support internal and external communications, including email handling.
• Assist managers with the creation of reports, presentations, and other office deliverables.
• Perform general office duties to keep operations efficient.

Required profile

• Strong clerical abilities, including document preparation, filing, and record management.
• Proven administrative assistance experience, preferably in facilities management or a related field.
• Excellent written and verbal communication with professional etiquette.
• Effective scheduling and calendar management skills.
• Customer‑service orientation with a professional demeanor.
• Attention to detail, good time‑management, and strong organizational capabilities.
• Ability to thrive in a fast‑paced environment and collaborate across teams.
• Relevant diploma or bachelor’s degree in business administration or a related discipline.

Required skills

• Proficiency in Microsoft Office suite: Word, Excel, PowerPoint, Outlook.