Admin Manager – Office Operations (Dubai)

About the role

Deep Knowledge Group is looking for a proactive Admin Manager to oversee the day‑to‑day operations of its Dubai office. This hands‑on role ensures that the office environment, suppliers, and logistics run smoothly, allowing the team to focus on core business activities.

Key responsibilities

• Support the establishment and ongoing operation of the Dubai office, including premises selection, negotiations and fit‑out.
• Coordinate office setup – furniture, equipment, internet, utilities and other services.
• Identify, evaluate and manage local suppliers, contractors and service providers.
• Obtain quotations, compare options and make cost‑effective recommendations.
• Oversee purchases, deliveries, installations and routine maintenance.
• Maintain organized records of contracts, expenses, equipment and administrative documents.
• Assist with local meetings, events, travel logistics and other practical arrangements.
• Facilitate onboarding and off‑boarding logistics for team members.
• Detect operational issues early and resolve them independently.
• Improve workflows by creating checklists, registries and repeatable processes.

Required profile

• Minimum 3 years experience in office management, administration, operations or procurement.
• Based in Dubai with ability to travel across the city regularly.
• Fluent in spoken and written English and Arabic.
• Excellent organizational, communication and negotiation abilities.

Required skills