Administrator – Project & Operations Support

Key responsibilities

• Provide day-to-day administrative support to the project and operations team.
• Maintain and update employee, project, attendance, and operational records.
• Prepare and maintain reports, trackers, correspondence, and other project documentation.
• Coordinate with employees, supervisors, clients, and internal departments for administrative requirements.
• Maintain accurate records of attendance, leave, deployment, and manpower movements.
• Support onboarding, mobilization, and documentation of new employees.
• Assist with preparation and submission of timesheets, work confirmations, and other required documents.
• Monitor and follow up on pending documents, approvals, and operational requests.
• Handle data entry and ensure information is accurately updated in relevant systems.
• Prepare daily, weekly, and monthly reports as required by management.
• Maintain proper filing and document control, both electronically and physically.
• Support procurement and coordination of uniforms, PPE, office supplies, and other project requirements.
• Assist in scheduling meetings, preparing minutes, and tracking action points.
• Coordinate employee and client queries and escalate operational issues to the Supervisor/Project Lead.
• Ensure confidentiality and proper handling of employee and project information.
• Support audits and provide required documentation when requested.
• Perform other administrative duties assigned by management.

Required profile

• Diploma or Bachelor’s degree in Business Administration, Management, or a related field.
• Previous experience in administration, preferably within operations, staffing, logistics, or facilities management.
• Good knowledge of MS Office, particularly Excel and Word.

Required skills

• Microsoft Excel
• Microsoft Word