Executive Assistant – Founder & Director Support

About the role

We are seeking an Executive Assistant to support the founders and directors of a fast‑growing client based in Dubai. The role goes beyond diary management, covering finance administration, CRM upkeep, international travel and event coordination while handling highly confidential information.

Key responsibilities

• Manage founders’ diaries, meetings, inboxes and prepare agendas, notes, proposals and presentations.
• Issue client invoices, track payments, process supplier invoices, expenses and support payroll and commission runs.
• Maintain the CRM with accurate client, brand and pipeline data and generate sales/activity reports.
• Arrange international travel, visas, accommodation and coordinate client events, shoots and magazine launches.
• Oversee day‑to‑day office operations in Dubai and support onboarding of new team members.

Required profile

• 3+ years experience as an Executive Assistant, Operations or Office Manager, preferably supporting founders or senior directors.
• Strong numerical confidence – comfortable with invoicing, budgeting and chasing payments.
• Highly organised, able to juggle multiple priorities across different time zones.
• Discreet handling of confidential client, commercial and personal information.
• Proactive problem‑solver with polished communication skills.
• UAE experience and a driving licence are advantageous; Arabic is a plus.

Required skills

• Proficiency with CRM platforms.
• Advanced spreadsheet skills (Excel or equivalent).
• Experience using accounting or invoicing software.