Executive Assistant

About the role

The Executive Assistant will provide high‑level administrative support to the General Manager and Hotel Manager at Anantara The Palm Dubai Resort. This role ensures smooth daily operations, manages confidential information, and contributes to delivering exceptional guest experiences within a luxury hospitality environment.

Key responsibilities

• Manage the General Manager’s and Hotel Manager’s calendars, meetings, travel arrangements and daily priorities.
• Handle confidential correspondence, reports and documentation with utmost discretion.
• Coordinate executive office administration, including filing systems, document control and action tracking.
• Prepare agendas, presentations, reports and accurate meeting minutes, ensuring timely distribution and follow‑up.
• Organise management meetings, executive visits, VIP visits, leadership events and special projects.
• Compile monthly, quarterly and annual management reports, business reviews, dashboards and executive presentations.
• Collaborate with hotel departments on communication, operational initiatives, cross‑functional projects and quality improvement programs.
• Support People & Culture and Learning & Development on recruitment, onboarding, training and organisational updates.
• Oversee departmental administration such as attendance, leave, payroll documentation, purchasing requests, expense tracking and budget monitoring.
• Maintain professional relationships with owners, corporate offices, business partners, government authorities and external stakeholders.

Required profile

• Proven experience providing executive support to senior leaders in a hospitality or similar environment.
• Demonstrated ability to manage confidential information with the highest level of professionalism.
• Strong organisational and communication skills to coordinate meetings, events and cross‑departmental initiatives.

Required skills