Executive Assistant – Luxury Hospitality

About the role

Join the dynamic Executive Office Team of FIVE Hotels and Resorts, a leading luxury hospitality brand redefining five‑star service. As an Executive Assistant you will support C‑suite leaders, ensuring seamless daily operations and contributing to the delivery of exceptional guest experiences across award‑winning destinations.

Key responsibilities

• Maintain precise daily schedules for C‑suite executives, avoiding conflicts and overlaps.
• Coordinate internal and external meetings, client appointments, business reviews, and team events.
• Arrange comprehensive travel itineraries, including flights, accommodation, and ground transportation.
• Serve as the primary point of contact for stakeholders on behalf of executives.
• Draft, proofread, and manage correspondence, emails, reports, and presentations with meticulous attention to tone and grammar.
• Prepare agendas, briefings, and supporting documents ahead of meetings.
• Record meeting minutes, track action items, and ensure timely follow‑ups.
• Handle confidential information with the utmost discretion.

Required profile

• Minimum 4 years of executive assistant experience in Dubai, preferably within a luxury hospitality brand.
• Prior experience supporting a CFO or other senior finance leaders is a plus.
• Strong organizational abilities, capable of managing multiple projects and priorities under pressure.
• Excellent communication and listening skills, with fluency in English; additional languages are a bonus.
• Proactive, detail‑oriented, and comfortable taking ownership of tasks.

Required skills

• Proficiency in managing complex calendars and travel logistics.
• Advanced written communication skills for drafting professional correspondence.
• Ability to handle sensitive and confidential information securely.