Executive Assistant (Remote, Full‑time)

About the role

Prima Luxury Real Estate is seeking a proactive Executive Assistant to support senior leadership remotely. You will act as the primary liaison between executives, internal teams, and external partners, ensuring smooth daily operations and enabling the leadership to focus on strategic initiatives.

Key responsibilities

• Manage executive calendars, schedule appointments, and coordinate meetings.
• Organise travel itineraries, bookings, and expense reporting.
• Prepare meeting agendas, take minutes, and follow up on action items.
• Draft, proofread, and handle professional correspondence, reports, and business documents.
• Create high‑quality presentations for internal and external audiences.
• Conduct online research and compile concise reports and summaries.
• Maintain organised digital files, documents, and confidential records.
• Support project management by tracking deadlines and ensuring timely task completion.
• Identify and implement process improvements using automation and AI tools.

Required profile

• Proven experience as an Executive, Personal, or Administrative Assistant supporting senior executives.
• Strong organisational, problem‑solving, and prioritisation abilities.
• Excellent written communication and attention to detail.

Required skills

• Microsoft Word, Excel, PowerPoint, and Outlook.
• Creation of professional presentations with strong visual impact.
• Proficiency with AI productivity tools such as Claude, ChatGPT, and other AI writing or research applications.