Executive Office Support Assistant

About the role

The Executive Office Support Assistant provides high‑level operational and administrative assistance to the Office of the President/Vice President at American University in the Emirates. The role ensures smooth executive operations, supports decision‑making, and facilitates communication with internal and external stakeholders.

Key responsibilities

• Screen, review and prioritize incoming correspondence, keeping the President/Vice President informed of critical issues.
• Coordinate visits of dignitaries and official guests in partnership with the Protocol Director.
• Support implementation of directives, projects and initiatives assigned by senior leadership and monitor progress.
• Draft, review and edit letters, reports, speeches and official documents in Arabic, verifying accuracy and appropriateness.
• Maintain and update the President’s/Vice President’s calendar, schedule meetings and ensure logistics are communicated.
• Interact professionally with internal and external visitors, representing the President’s Office with discretion.
• Manage multiple simultaneous tasks and projects, operating with minimal supervision.
• Handle highly confidential information with utmost discretion.

Required profile

• Bachelor’s or Master’s degree in Business Administration or a related field.
• 4‑7 years of administrative experience supporting senior management in higher education or a comparable environment.
• Demonstrated independence, sound judgment and a high level of responsibility.
• Strong commitment to confidentiality and professionalism.

Required skills

• Bilingual proficiency in Arabic and English (mandatory).
• Excellent multitasking and organizational abilities.
• Effective problem‑solving skills and ability to resolve issues independently.