Executive Secretary – DoubleTree By Hilton Resort & Spa

About the role

As an Executive Secretary at DoubleTree by Hilton Resort & Spa Marjan Island, you will provide high‑level administrative support to the Executive Office while embodying Hilton’s hospitality values. You’ll ensure smooth daily operations and contribute to memorable guest experiences.

Key responsibilities

• Support Executive Office operations by carrying out daily administrative activities in line with Hilton standards.
• Assist with correspondence, filing, meeting minutes, reports and other secretarial duties.
• Handle communications with owners, guests, the Corporate Office and internal teams promptly and professionally.
• Manage incoming and outgoing mail, office stationery, records and filing efficiently.
• Develop and maintain positive working relationships with internal and external stakeholders.
• Maintain a clean, organized and secure work environment, reporting any maintenance issues or hazards.
• Support the Executive Office with additional tasks and special projects as required.

Required profile

• Previous experience as an Executive Secretary or Administrative Assistant, preferably in a hotel environment.
• Excellent verbal and written communication skills.
• Strong administrative, organizational and IT skills.
• Passion for spreading the light and warmth of hospitality.
• Integrity, leadership, teamwork, ownership and a focus on the now.

What we offer

• 110 nights of deeply discounted travel with rates as low as $40 USD/night through the Go Hilton travel program.
• Paid parental leave for eligible team members, including partners and adoptive parents.
• Crisis concierge providing compassionate support during times of loss.
• Mental health resources and free counseling through the Employee Assistance Program.